Approving an employee inventory request records the manager's decision and makes the updated status visible to the employee. It does not move stock, create a purchase order, reduce on-hand quantity, or record that an item was issued. Complete any required fulfillment as a separate, traceable inventory workflow.
Review pending requests
- Open Inventory requests.
- Keep the filter on Pending to see requests that still need a decision, or choose All, Approved, or Rejected to review history.
- Check When, Employee, Item, Qty, Reason, Status, and any existing Note.
- Confirm that the item name and quantity are understandable before deciding. Use Refresh if a newly submitted request is not visible.
The request identifies an employee need; it is not an inventory-item mapping and it does not reserve stock. Check the real item and available quantity in inventory before promising fulfillment.
Approve or reject
Enter an optional manager note that explains the decision or the next step. Select Approve or Reject, review the confirmation dialog, and confirm the action. Only a pending request can be reviewed; a second attempt on an already reviewed request returns an error instead of silently overwriting the first decision.
After approval or rejection, confirm the row appears under the matching status filter with the expected note. The employee will see the updated status on their inventory request page.
Fulfill an approved request
Approval is authorization evidence, not proof of physical handoff. If stock must move between warehouses, use the supported transfer workflow. If an item is consumed, wasted, or otherwise leaves stock, record the appropriate traceable inventory movement. If purchasing is required, create and receive a purchase order through the purchasing workflow. Follow your local process for employee assignment or custody when equipment is involved.
Verify the separate stock movement or purchase receipt and keep its reference with the request note when your policy requires reconciliation. A manager should not infer that on-hand quantity changed merely because the request status says approved.